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Tutorial: Acquiring Your First Company Assets

In this tutorial, you will learn how to purchase equipment for your company (like a car or a computer) and ensure it is tracked automatically as an asset.

Prerequisite

You should have recorded your initial capital injection (see Story One: Recording Initial Capital).

Scenario: Buying Office Computers

Imagine you are buying 5 high-performance computers for your new office from Paykar Tech Supplies for a total of 5,000,000 IQD.

Step 1: Create the Vendor Bill

Instead of just recording an expense, we will use a Vendor Bill to create the asset.

Vendor Bills List View

  1. Navigate to Accounting → Purchases → Vendor Bills.
  2. Click Create.

Create Vendor Bill Form

  1. Select Paykar Tech Supplies as the Vendor.
  2. Enter a Bill Reference (e.g., INV-2026-001).

Step 2: Configure the Asset Category

Before adding the computers, we need a "template" that tells the system how to handle them.

  1. In the Line Items section, click Add to lines.
  2. Click the gear icon (Settings) on the line item to open the Advanced Settings.

Asset Category Selection

  1. In the Shipping & Assets section, click the "+" button next to Category to create a new category.
  2. Fill in the details:
    • Category Name: Office Electronics
    • Asset Account: Office Equipment (Balance Sheet)
    • Useful Life: 3 years
    • Depreciation Method: Straight Line
  3. Click Create.

Step 3: Complete the Purchase

  1. Enter the Quantity (5) and Unit Price (1,000,000 IQD).
  2. Ensure the Category you just created is selected.
  3. Click the yellow Create button at the bottom to save the draft.
  4. Review the totals and click Post.

Step 4: Verify the Asset

Now, let's see the result of your work!

  1. Navigate to Accounting → Assets.
  2. You will see a new record named after your bill line (e.g., "High-Performance Office Computers").
  3. Click on it to see the Depreciation Schedule—the system has already calculated exactly how much value this asset will lose every year for the next 3 years!

What did we achieve?

By using this workflow, you didn't just record a payment; you created a permanent record of a company resource that will be automatically managed by the ERP for years to come.

Next Steps: