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Reference: Asset Acquisition Methods

This reference provides a technical comparison of the different ways to record assets in Kezi .

Comparison Table

Feature Vendor Bill (Recommended) Manual Registration Account Trigger
Primary Use Case Buying new assets from suppliers. Recording existing assets/opening balances. High-volume assets of same type.
Automation Level High. Creates asset automatically on post. None. Requires manual entry of all data. Medium. Flags accounts for asset creation.
Audit Trail Linked to Vendor, Bill, and Payment. Standalone record. Linked to original transaction.
Data Source Inherits Price/Date from invoice. Must be typed manually. Inherits Price/Date from line item.

System Specifications

Mandatory Fields (Draft State)

  • Name: Unique identifier for the asset.
  • Company ID: Tenant identifier.
  • Currency ID: Purchase currency.
  • Purchase Date: Must be in an open accounting period.

Accounting Requirements

To confirm an asset, the following General Ledger accounts must be valid and active:

  1. Asset Account: Type = Fixed Assets.
  2. Accumulated Depreciation Account: Type = Fixed Assets or Contra-Asset.
  3. Depreciation Expense Account: Type = Expense.

Status Transition Logic

  1. Draft: Editable. No depreciation calculations posted.
  2. Confirmed: Core financial fields locked. Scheduled entries calculated.
  3. Depreciating: At least one depreciation entry has been posted.
  4. Fully Depreciated: Book value equals salvage value.
  5. Sold/Disposed: Disposal journal entry created. Asset removed from active roster.

See Also: