Payment Methods & Statuses

This reference guide details the technical definitions for payment methods and the lifecycle of a payment in Kezi.

Payment Status Lifecycle

Payments move through several states. Understanding these states is crucial for accurate financial reporting.

Status	Description	Financial Impact
Draft	The payment is being prepared and has no financial impact yet.	None.
Confirmed	The payment is finalized internally.	Impacts Partner Ledger and Outstanding Accounts.
Reconciled	The payment has been matched with a bank statement line.	Moves balance from Outstanding Account to Bank Account.
Cancelled	The payment was aborted.	Reverses any previous financial impact.

Type	Direction	Ledger Interaction
Inbound	Customer Payment	Debits Outstanding Receipts, Credits Accounts Receivable.
Outbound	Vendor Payment	Debits Accounts Payable, Credits Outstanding Payments.

Kezi supports various methods to categorize how money is moved.

The standard method for bank transfers, cash payments, or any payment handled outside the system.

Workflow: Record the payment in Kezi -> Perform the action (e.g., mail a check) -> Reconcile when it appears on the bank statement.

Used when a physical cheque is issued or received.

Special Features: Tracks cheque numbers and maturity dates.
Maturity: Payments remain in a special state until the cheque's maturity date is reached.

Used for small internal expenses handled via a petty cash fund.

Field	Type	Description
`amount`	Money	The amount of the payment in the transaction currency.
`payment_date`	Date	The date the payment was initiated.
`journal_id`	ID	The Bank or Cash journal where the payment is recorded.
`payment_method`	Enum	`manual`, `cheque`, `petty_cash`.
`reference`	String	External reference (e.g., Bank transaction ID).