Understanding Audit Logs

Audit Logs provide a complete trail of all actions taken in your accounting system. They are essential for compliance, security, and troubleshooting.

#Overview

Every action in Kezi is recorded with details about who did what, when, and from where. This immutable record ensures accountability and supports regulatory compliance.

#Key Information Captured

Each audit log entry records:

• User: Who performed the action
• Action: What was done (create, update, delete, post, reverse)
• Model: The type of record affected (Invoice, Payment, Journal Entry)
• Record ID: The specific record modified
• Changes: Before and after values for updates
• Timestamp: When the action occurred
• IP Address: Where the request originated

#Viewing Audit Logs

1. Navigate to Accounting > Audit Logs.
2. Use filters to narrow results:
   • Date range
   • User
   • Model type
   • Action type
3. Click on any entry to view full details including old and new values.

#Common Use Cases

#Compliance Auditing

Review all changes to financial records during a specific period for external auditors.

#Security Monitoring

Track unusual activity patterns such as off-hours access or bulk modifications.

#Troubleshooting

Trace the sequence of events that led to a data issue.

#User Training

Review actions to identify training opportunities.

#Data Integrity

Audit logs in Kezi:

• Cannot be edited: Once recorded, entries are permanent
• Cannot be deleted: System maintains complete history
• Include hash verification: Tamper detection is built in

#Best Practices

1. Regular Review: Check audit logs periodically for anomalies
2. Retention Policy: Maintain logs according to your regulatory requirements
3. Access Control: Limit who can view sensitive audit information
4. Export for Archival: Back up logs for long-term storage

#Related Topics

• Lock Dates
• User Management