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Inter-Warehouse Transfers

This guide shows you how to move inventory between different physical warehouses using the two-step ship and receive workflow. This process ensures you always know exactly what is in your warehouses and what is currently on the truck.

For a deeper understanding of why we use this workflow, see the Explanation: Understanding Warehouse Transfers.

Creating a Transfer Order

  1. Navigate to Inventory → Stock Pickings.
  2. Click Create Stock Picking.
  3. Set the Type to "Internal".
  4. Select your Source Location (where stock is leaving) and Destination Location (where stock is going).
  5. In the Product Lines section, click Add Product Line.
  6. Select the product and enter the Quantity to move.
  7. Click Save or Confirm.

Step 1: Shipping the Stock

Once the transfer is confirmed, the sending warehouse must "ship" the items to move them into transit.

  1. Open the Confirmed transfer order.
  2. Verify that the items are packed and ready to leave.
  3. Click the Ship button.

What happens next? The system creates a stock movement from your warehouse to a virtual "Transit" location. The items are no longer available in the source warehouse but appear in "In-Transit" reports.

Step 2: Receiving the Stock

When the delivery arrives at the destination warehouse, the receiving team must record the receipt to move the items into their local stock.

  1. Navigate to Inventory → Stock Pickings.
  2. Filter for transfers with the status Shipped.
  3. Open the relevant transfer.
  4. Click the Receive button.

Result: The stock is moved from the virtual "Transit" location into the destination warehouse's internal stock. The transfer status changes to Done.

Monitoring In-Transit Stock

To see what is currently moving between warehouses:

  • Dashboard: Check the Transfers in Transit widget for a quick count and value.
  • Stock Quantities: Go to Inventory → Stock Quantities and filter by the "Transit" location to see exactly which products are on the road.
  • Filters: In the Stock Pickings list, use the Type: Internal and Status: Shipped filters.

Troubleshooting & FAQ

Question Answer
Can I cancel a shipped transfer? No. Once shipped, the stock is "on the road." You must receive it first, then create a new transfer to send it back if needed.
How do I handle damaged goods? Receive the full transfer first, then perform an Inventory Adjustment to record the loss or damage.
Why is the "Receive" button missing? The button only appears if the transfer has already been "Shipped."

For full technical specifications and state details, see the Reference: Warehouse Transfer Reference.